Vendor Terms and Conditions

The Tampa Bay Black Heritage Festival has exclusive rights to sell ALL beverages – Vendors in violation of this term and condition will be asked to leave immediately. Refunds will not be granted.  All Food Vendors are required to pay a $200 refundable deposit, separate from vendor fee (money order only or online, and should be submitted with your fees to vend.  See application and Vendor web page for more details on refund.  

I agree to provide 2 (two) promotional items valued at not less than $10.00 each. These items will be used as stage prizes during the Festival. These items must be available upon arrival and given to the Vendor Committee Representative. Merchandise Vendors shall provide a tangible item and Food Vendor items shall be in the form of a coupon in which the food item can be redeemed at any time during the Street Festival. Vendor contributions will be duly acknowledged over the PA system during the festival.

Food vendors shall come prepared with ½ inch plywood and grease proof tarp/covering. The plywood and covering will be placed as flooring under your designated work area and completely protect preparation and cooking areas from grease contamination and food spills. Any food vendors without these requirements will not be permitted to set−up or conduct any business until the City enforced requirement has been satisfied. If you do not satisfy the City’s requirement, you will forfeit your entire payment, and will not be able to vend. No refund will be granted.

To ALL Vendors − Please be advised, NO vehicles will be allowed to park anywhere inside the park. FOOD vendors are required to set-up your tent and equipment, only, on Friday, January 20th. ALL vendors will be allowed to unload needed materials during the drop-off period (7:00am to 10:00am – Saturday and Sunday) at your assigned vendor location. Immediately following unloading, ALL vehicles must be moved to a parking area. Holes in the ground are not permitted on the premises. You will have 20 minutes to unload, so please plan accordingly. You are responsible for providing equipment needed to expedite timely unloading.

Cancellation and Refunds:   Refunds will only be granted in cases of extreme emergency, on a case-by-case basis approved by the Festival Committee.  Requests for cancellation must be received in writing no later than Friday, December 16, 2016.  An administrative charge of $100.00 will be deducted from any refund due.  AFTER FRIDAY, DECEMBER 16, 2016, NO REFUNDS WILL BE GRANTED.  No refunds for inclement weather.

Participating Company/Organization hereby agrees to abide by all the rules and regulations as established herein and any future notices by the Tampa Bay Black Heritage Festival, Inc., hereinafter “Festival”, as well as any local, state or federal rules, regulations, laws or ordinances. Company/Organization hereby attests that all permits and licenses required to operate such business or sell such products or services indicated in this application and to be conducted during the Festival have been acquired and that all such permits and licenses are current. Company/Organization agrees to provide a copy of same upon the request of the Tampa Bay Black Heritage Festival, Inc. To the fullest extent permitted by law, Company/Organization agrees to protect, reimburse, indemnify and hold The Festival, the City of Tampa and affiliated parties and its agents, employees, directors and officers are free and harmless from and against any and all liabilities, losses, claims, expenses, costs, fines and damages (including but not limited to attorney’s fees and court costs) and causes of action of every kind and character arising out of, resulting from, incident to, or in connection with Company/Organization’s acts, omissions, negligence, activities or operations. In addition to the duty to indemnify, Company/Organization will have the duty to defend the Festival and the City of Tampa and both of its agents, employees, directors and officers against same.

The Festival, the City of Tampa and affiliated parties will insure or indemnify Company/Organization against any liabilities, losses, claims, expenses, costs, fines, damages, or causes of action of any kind. Company/Organization is responsible for the security of its products, exhibit/display or any other personal property at all times.
By signing below, I attest that I am an agent of Company/Organization authorized to enter into this contract and bind Company/Organization.

This application when approved shall constitute a legally binding contract between Company/Organization and the Tampa Bay Black Heritage Festival, Inc. and shall be enforceable under law. This application will not be processed without the authorized vendor’s signature and must be postmarked according to the fee schedule selected as indicated on exhibit/vendor form.

I certify that I have read and agree to the Terms and Conditions of this application.  For your convenience, our website offers payment online through the services of PAYPAL.  No Personal or Business Checks will be accepted after December 16, 2016.